AI-Powered 24/7 Receptionist

Let an AI receptionist handle your bookings and messages.

Instabook AI answers clients on WhatsApp and Telegram, books appointments, and updates your CRM – so you can focus on the work that matters.

No credit card required
Works with WhatsApp & Telegram
No app needed for your clients
AI Assistant
Active now

Hi! I'd like to book a haircut for tomorrow at 2pm

Perfect! I've checked availability and can book you in for tomorrow at 2:00 PM. Would you like me to confirm?

Yes please!

✓ Appointment confirmed!

Tomorrow, 2:00 PM
✂
Haircut Service
45 minutes

You'll receive a reminder 1 hour before.

Secure & Encrypted
10 min
Average setup time
24/7
AI availability
3
Channels supported
45 days
Free trial included

Trusted by modern service businesses

Glow Dental
Urban Legal
FitFlow Coaching
SparkClean Services
Bright Minds

Works where your clients already are

No need for your clients to download another app. Instabook AI lives inside their favorite messaging platforms.

WhatsApp Business

Official API Integration
  • Automated replies 24/7
  • Instant booking confirmation
  • Send appointment reminders
  • Handle rescheduling requests

Telegram Business

Official Bot API
  • Seamless bot experience
  • Rich media support
  • Group chat capabilities
  • Broadcast updates
Coming Soon

iMessage

Apple Business Chat
  • Apple Business integration
  • Rich link previews
  • Seamless iOS experience
  • Quick reply buttons
Plus a shareable public booking page for clients who prefer web

Built for service businesses

Whether you run a solo practice or a multi-location clinic, Instabook AI adapts to your workflow.

Salons & Spas

Hair, nails, massage, and beauty services

Clinics & Medical

Dentists, physios, and private practices

Legal & Finance

Law firms, accountants, and consultants

Home Services

Plumbers, electricians, and cleaning

Coaching & Education

Tutors, personal trainers, and instructors

Real Estate

Agents, property managers, and viewings

JD
John Doe
+1 234 567 890
Total Spend
$1,240
Appointments
12
Last Interaction

New booking confirmed

Jan 12 • Next: Jan 22 at 2:00 PM

Message received

Jan 11 • "Can I add a treatment?"

Tags
VIPRegularHigh ValueReferrer
Intelligent CRM

More than just a chatbot. A complete customer database.

Instabook AI automatically builds detailed client profiles from every conversation. Track preferences, history, and revenue without lifting a finger.

Smart Tagging

Clients are automatically tagged based on their history, spending, and behavior.

Instant Context

Know exactly who you're talking to. The AI remembers every detail so you don't have to ask twice.

Explore CRM Features
Simple Setup

How it works

Get started in minutes. No complex integrations or technical knowledge required.

1

Connect your channels

Sign up and connect your WhatsApp, Telegram, and iMessage business accounts in just a few clicks. We'll guide you through the simple authorization process.

  • Secure OAuth connection
  • Keep your existing numbers
  • Setup in under 5 minutes
WhatsApp Business
Telegram Business
2

Configure services & rules

Set your availability, services, and booking rules. Add your team's shifts and time-off. Customize how the AI handles different scenarios and what information to collect from clients.

  • Define your service catalog
  • Set staff shifts and time-off
  • Customize booking policies

Business Settings

Mon-Fri: 9:00 AM - 6:00 PM
HaircutColoringStyling
3

Let the AI handle conversations

That's it! Your AI receptionist is now live across all channels. Clients message you as usual, and Instabook AI responds, books appointments, and updates your CRM automatically. Plus, share your public booking page for clients who prefer web.

  • 24/7 automated responses on 3 channels
  • Real-time calendar updates
  • Shareable booking page for web clients
AI Assistant
Active & Learning
47
Conversations
23
Bookings
12
Leads
Powerful Features

Everything you need to run your business

Comprehensive tools to manage appointments, conversations, and client relationships—all in one place.

Messaging & Conversations

AI-powered responses across WhatsApp, Telegram, and iMessage — with context-aware conversations and human takeover.

  • Instant AI-powered responses that feel human
  • Unified inbox for WhatsApp, Telegram & iMessage
  • Context-aware conversations that remember history
  • Human takeover option — jump in anytime

Smart Booking & Scheduling

Real-time availability with shift-aware scheduling, public booking page, waitlist management, and conflict detection.

  • Real-time availability with shift & time-off awareness
  • Public booking page — shareable link for web bookings
  • Waitlist with auto-notifications when slots open
  • Automatic rescheduling and cancellations

CRM & Client History

Complete client profiles across every channel, with conversation history, tags, segmentation, and lifetime value tracking.

  • Complete client profiles with contact details
  • Multi-platform client lookup (WhatsApp, Telegram, iMessage, web)
  • Automatic client creation from any channel
  • Custom tags, notes, and VIP segmentation

Automation & Reminders

24-hour reminders via WhatsApp, Telegram, or iMessage — plus daily staff summaries and timezone-aware scheduling.

  • 24-hour booking reminders via WhatsApp, Telegram & iMessage
  • Daily staff schedule summaries — auto-delivered each morning
  • Timezone-aware scheduling — reminders arrive at the right local time
  • No-show prevention with confirmation flows

Team & Shift Management

Role-based staff invites, shift scheduling, time-off tracking, and add-on seats to scale your team.

  • Role-based staff invites (manager, receptionist, staff)
  • Shift scheduling with drag-and-drop calendar
  • Time-off requests with reason tracking
  • Individual staff calendars and availability

Inventory & Resource Management

Track stock levels, set low-stock alerts, and automatically deduct products or resources linked to specific services.

  • Real-time product and resource stock tracking
  • Automated stock deduction upon service completion
  • Low-stock email and dashboard notifications
  • Supplier management and restock tracking
View All Features
Transparent Pricing

Simple, scalable pricing

Choose the plan that fits your business size. All plans include unlimited Telegram messages.

Solo

Perfect for independent professionals

$24/ mo
  • 500 AI conversations/mo
  • WhatsApp, Telegram & iMessage
  • Up to 2 team members
  • Public booking page
  • Basic CRM & client profiles
  • Automated appointment reminders
Start Free Trial
MOST POPULAR

Business

For growing teams & clinics

$59/ mo
  • 2,500 AI conversations/mo
  • All three messaging channels
  • 5 team members included
  • Waitlist management with auto-notify
  • Shift & time-off scheduling
  • Inventory & resource tracking
  • Advanced CRM, tags & analytics
Start Free Trial

Enterprise

For scaling & multi-location businesses

Custom
  • Custom AI conversation volume
  • Unlimited channels
  • Unlimited team members
  • Multi-location inventory routing
  • Multi-location support
  • Audit logging & compliance
  • Dedicated account manager
  • Custom integrations & SLA

45-Day risk-free trial on all plans.

Includes 50 free WhatsApp conversations and unlimited access to the Booking AI. No credit card required to start.

Ready to hand off your inbox to an AI receptionist?

Start your free trial of Instabook AI and connect WhatsApp or Telegram in minutes. No credit card required.

Start free trial
45-day free trial
No credit card required
Setup in 5 minutes
Frequently Asked Questions

Got questions? We've got answers

Everything you need to know about Instabook AI and how it works.

No! Your clients do not need to download anything. They can simply message your business on channels they already use, like WhatsApp, Telegram, or iMessage.
Currently, Instabook supports WhatsApp (via WhatsApp Business API), Telegram, and Apple iMessage. You can connect multiple channels to the same inbox.
If the AI encounters a question outside of its knowledge base or capabilities, it will gracefully inform the client that it will escalate the request. It immediately sends a notification to you, pausing the automation so you can step in.
Yes! You have full access to your unified inbox. If you decide to reply manually, the "Human Handoff" feature will pause the AI for that specific conversation so you can handle the request yourself. You can re-enable the AI when you're done.
Yes. Clients can simply text "I need to reschedule my appointment for tomorrow," and the AI will verify their identity, check your calendar for new available slots, and update the booking automatically.
Instabook comes with its own built-in booking and CRM system, but it can also run alongside popular calendar platforms like Google Calendar and Outlook by syncing your availability in real-time.
Yes! Depending on your plan, you can add multiple team members, each with their own assigned services, working hours, breaks, and individual calendar availability. The Solo plan allows up to 2 team members, while the Business plan includes 5 team members with the option to add additional seats for $12/seat/month.
Yes. We use enterprise-grade encryption for all data in transit and at rest. Client information is never shared with third parties, and we ensure compliance with major data protection regulations like GDPR.
We offer transparent plans tailored to your size: Solo Plan ($24/mo) for 500 AI conversations and 2 team members. Business Plan ($59/mo) for 2,500 AI conversations and 5 team members (+ option to add more). We also offer Enterprise options.
An AI conversation is counted when the AI assistant responds to a client. A threaded conversation (multiple back-and-forth messages on the same day/topic) typically counts as one conversation until the query is resolved.